About Beyond 21

Cover letter and resume (please upload as 1 PDF file)(Required)

The Hub for Beyond 21 Foundation is a vibrant and inclusive space that empowers adults with developmental disabilities to achieve their dreams and live their best lives. We are seeking a dedicated, self-starter and detail-oriented Administrative and Finance Assistant to join our team and help ensure the smooth operation of our organization.

Key Responsibilities

Finance & Human Resources

• Process and manage payroll accurately and in compliance with regulations.
• Administer employee vacation and benefits programs.
• Perform accounting tasks, including tracking expenses (grants and other sources), reconciling accounts, managing accruals, assisting auditors with year-end processes, and preparing financial reports and budgets.
• Manage government remittances, including Charities Reports, ROEs, WSIB, and T4s.

Administrative Support

• Oversee administrative tasks related to the Day Program and Foundation operations.
• Support the Executive Director with board communications, meeting coordination, and documentation.
• Assist with human resources functions, including maintaining personnel files and supporting recruitment processes.
• Assist with fundraising efforts in an administrative capacity.

Building & Facility Management

• Assist the Executive Director with building operations and security, including maintenance, key access, and alarm system oversight.
• Serve as an active member of the Health and Safety Committee.

Front Desk & Guest Services

• Serve as an Ambassador of Beyond 21, promoting a welcoming, professional, and service-oriented environment for participants, families, funders, suppliers and the community.
• Greet and assist visitors warmly and professionally.
• Answer and direct phone calls with prompt and courteous communication.
• Manage incoming donations and public inquiries.