North Glengarry Township is hiring for Community Service Administrative Assistant 

PURPOSE OF THE POSITION:
The Community Service Administrative Assistant provides clerical and administrative support to ensure the efficient operation of the Community Services Department and the effective delivery of programs and services to the public. This position requires strong computer skills, attention to detail, and a solid understanding of municipal administrative procedures.
Working primarily from the Township Office, the Community Services Administrative Assistant assists with client payments, financial deposits, invoicing and record management using the Township’s financial and booking software systems. The role also supports departmental initiatives, prepares correspondence and reports, and serves as a key point of contact for residents and staff. The Community Services Administrative Assistant acts as a professional and cooperative liaison between the Director of Community Services, Township staff, and members of the public – promoting a high standard of customer service, communication, and public relations in all interactions.

KEY DUTIES AND RESPONSIBILITIES:
• Handles and directs all public inquiries related to the Community Services Department.
• Provides general office assistance.
• Provides backup to the front reception.
• Processes and records payments related to Community Services functions at the Township Office and through the online booking system.
• Assists the Recreation Coordinator in the development and implementation of recreation programs to maximize use of municipal facilities.
• Responsible for handling booking requests for all hall rentals, coordinating site visits, and verifying insurance coverage for all user groups.
• Generates facility rental contracts, ensuring that all pertinent information is recorded and communicated to the appropriate staff members and that payment is processed through appropriate platforms.
Job Title:
Community Services Administrative Assistant
(Non-Unionized Full-Time)
Last Revised:
October 2025
Department:
Community Services
Reports To:
Director of Community Services
Salary Range:
$48,725 – $57,308
• Assists in the coordination of advertising at the facilities.
• Assists in audit preparation including preparation of supporting schedules for the Community Services Department as required.
• Assists with the production of documentation and promotional materials for recreation programs and special events.
• Assists with organizing and planning special municipal events such as the Evening of Excellence, Public Information Meetings, and coordinating fundraising and sponsorship opportunities.
• Manages inventory logs and generates various statistical reports for the Community Services Department.
• Assists with creating agenda packages and minute taking for the Health & Safety Committee and Municipal Recreation Association Committee meetings.
• Attends certain events in the municipality on behalf of the department.
• Other duties as assigned, including assisting other service areas when required.
ACCESSIBILITY:
The Township of North Glengarry is committed to providing quality goods and service that are accessible to all persons that we serve. Documents are available in various accessible formats upon request. Individuals are advised to contact the Township Office, and the Township will work with the individuals to provide a format that meets their needs.
The Township welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
TO APPLY:
Interested applicants are invited to submit a cover letter and resume detailing their qualifications and work experience, no later than 4:00 p.m. on November 20, 2025, to the attention of Stephanie MacRae, Director of Community Services, at csdirector@northglengarry.ca.
We thank all those applicants who apply and advise that acknowledgement will only be forwarded to those applicants who are invited for an interview. Personal information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of candidate selection.